We will promptly initiate the review process of active VAs within our pool. Then we present you with the profiles of the top three candidates that closely align with your requirements for your evaluation. Alternatively, you can opt for your assigned account manager to select the virtual assistant on your behalf.

Absolutely! You can have more than one virtual assistant based on the skill set you require for each VA and the specific functions they will be responsible for.

100% yes! As long as you have the task details and work instructions prepared and accessible to delegate to the hired virtual assistant, it would be simple to begin immediately.

You can schedule a discovery call with our team, to discuss how we can help you get your virtual assistant right away.

Yes, you can hire a multi-skilled Virtual Assistant (VA) who can split their time between different roles, such as lead generation specialist and social media manager. This flexible approach allows you to maximize the efficiency and utility of your VA by leveraging their diverse skill sets to fulfill multiple needs within your business.
Yes, we can source a VA with specialized skills and experience in various fields, including real estate, social media marketing, or any other specific area. Just let us know your requirements, and we will match you with a qualified candidate.

Each real estate VA is proficient in the English language, not just verbally but also in writing. You are assured that in addition to their excellent communication skills, they also possess ourstanding comprehension skills.

All of our VA’s are physically located in the Philippines and have passed rigorous assessment tests and interviews conducted by our HR Team.

We select VA candidates to match your specific needs and requirements by conducting a rigorous screening process. This process takes into account your preferences, task specifications, and any industry-specific knowledge necessary. Our aim is to pair you with a VA whose skills and experience align with your needs, ensuring a productive and successful partnership.

You have several options to select the best candidate. First is you can require a pre-recorded intro video of the virtual assistant and choose whom you want to work with you. Second is we will schedule a one-on-one video interview with your top two or three choices. Third would be letting us select the best VA that may tailor-fit your real estate needs. 

Absolutely, you have the flexibility to define the working hours and schedule that best align with your business needs and enhance productivity. Your VA’s schedule can be tailored to suit your preferences.

Absolutely, you can customize the tasks and responsibilities of your VA based on your specific needs and business requirements. Your VA’s role is tailored to your preferences.
Communication with your VA can be established through various methods such as email, instant messaging, video calls, and project management tools. We are flexible and adapt to your preferred communication tools and methods.
We place a strong emphasis on accountability and productivity. Your VA will provide daily updates and end-of-day reports. Your account manager will also oversee their work to ensure productivity and efficiency in task management.
While our VAs come equipped with a broad range of skills and experience, you have the complete freedom to decide how best to utilize and develop your VA’s capabilities in alignment with your business’s vision and objectives.

Our aim is to pair you with a VA whose skills and experience align with your needs.

TransactionFlex provides you with an experienced Transaction Coordinator VA on a per-transaction basis, allowing you to streamline your operations and focus on closing more deals. It eliminates the need for a full-time coordinator, reducing overhead costs while ensuring each transaction is handled efficiently and professionally.
TransactionFlex is equipped to manage a wide range of real estate transactions, including residential purchases and sales, commercial deals, lease agreements, and more. Our VAs are well-versed in the nuances of various transaction types to provide comprehensive support.
Absolutely! Whether you’re a seasoned realtor with a high volume of transactions or a newcomer looking to streamline your first deals, TransactionFlex can adapt to your specific needs. Our service is designed to provide the right level of support to help you succeed at any stage of your career.
Our pricing is structured on a per-transaction basis, meaning you only pay for the services you need, when you need them. This flexible approach allows you to manage your costs more effectively, without the commitment of a full-time salary or benefits. For detailed pricing information, please visit our pricing page.
Yes, you absolutely have the flexibility to hire a full-time or part-time Transaction Coordinator Virtual Assistant if that better suits your business needs. While TransactionFlex specializes in offering services on a per-transaction basis, we understand that some realtors or real estate firms may have a consistent volume of transactions that justify the need for a dedicated transaction coordinator VA on a full-time or part-time basis.
Getting started is easy! Simply book a discovery call with our team. We’ll discuss your needs, explain our services in detail, and match you with a TCVA who fits your transaction requirements.
Yes, our VAs are knowledgeable about the real estate transaction process across the United States. However, specific compliance and regulatory requirements vary by state, so we ensure our assistants are well-informed about the local regulations relevant to your transactions.
Absolutely! Our virtual assistants are adept at enhancing your online presence, including setting up a Google Business Profile to ensure your real estate services shine in local searches.
Definitely! Setting up a Google Business Profile not only boosts your visibility online but also provides a platform for your satisfied clients to easily leave reviews and feedback, amplifying your reputation.
Yes. We can help get your real estate business front and center via website development, content creation and management, video editing, graphic design, social media management, and SEO.
An account manager will be assigned to you and will oversee the work of your VA, including regular coaching sessions and check-in meetings with you to ensure your expectations are met. Our sales team will provide after-sales support and assist you with any needs, such as billing inquiries, scaling your services, and accommodating changes in your requirements. We are committed to your satisfaction and continued success.
Your Account Manager is not just an overseer of your VA’s tasks but a strategic partner dedicated to the growth of your real estate business. They will meticulously monitor the performance of your VA to guarantee that your standards are continuously achieved, ensuring a seamless integration with your business goals. Beyond mere supervision, your Account Manager will also act as a project manager for any additional marketing services you require, offering these value-added services at no additional cost to you.
We have a systematic approach to tracking and monitoring task and project progress. Our VAs are required to submit daily end-of-day reports. Additionally, your dedicated account manager, in collaboration with your VA, can generate periodic performance reports, either on a weekly or monthly basis, tailored to your preference. These reports help you stay informed and ensure transparency in monitoring your VA’s performance.
If your VA stops responding or becomes unresponsive, please inform your account manager immediately. We will investigate the situation and, if necessary, assign a replacement VA to ensure continuity of your tasks and projects. Additionally, your account manager will partially take over the most important tasks of your VA to ensure the continuity of your tasks and projects. Your peace of mind and the quality of our service are important to us.
If your VA doesn’t meet your expectations, please reach out to your assigned account manager. We will work with you to find a solution, which may involve reassigning a different VA or providing additional training to ensure your needs are met. Your satisfaction is our priority.
The onboarding process is straightforward. Once you’ve signed up, we will schedule a consultation to discuss your requirements and preferences. From there, we initiate the search for your VA, and you can typically get started within a few days.
If you wish to request additional VAs or adjust the scale of your services, simply contact your dedicated sales team or account manager. We will promptly accommodate your request and initiate the necessary adjustments, ensuring they take effect before your next billing cycle.

Your billing period can either fall on the 10th or 25th of each month.

No, there is no long-term commitment. You can cancel the service with a 30-day notice.

HAVE OTHER INQUIRIES?

Wena Satterthwaite

Wena was a licensed real estate broker and very successful in managing agents for real estate developers in the Philippines before she moved to the US almost a decade ago. She expanded her experience when she joined her husband, Jon, in managing their rental properties and marketing their locally-based home inspection company. 

She likes helping people achieve both their business pursuits and personal dreams. It gives her a sense of fulfillment and contentment knowing that she has helped change a chapter in their lives.

A grandma who spoils her growing number of grandkids, she is also a doting dog-mama to Batman. Her husband and family love her Filipino food while learning about her home country’s culture. Mano po!

Crystal Satterthwaite

Crystal started her career in accounting as the Accounts Receivables/Payables in-charge with a telecommunications company over a decade ago. Right after she married her husband, Jason, she became the financial controller of their family-owned home inspection company in Indianapolis. 

A mom of 2 beautiful girls, Crystal loves the outdoors and going on camping trips with the family is always a must during summer time. She is also known to volunteer every time her children participate in their school plays and field trips. 

Apart from enjoying her family time, she has been actively helping her older sisters in their home improvement projects since she was 15 years old.


Jack Huerta

In 2014, Jack commenced his career as a remote worker and has since excelled as a virtual assistant in real estate, as well as an agent recruiter, trainer, and manager.

With nearly a decade of experience in the field, he has consistently demonstrated his prowess and dedication. Jack’s journey has been marked by successful ventures across various sectors, notably in real estate, recruitment, sales, and investments. 

His dynamic professional demeanor, complemented by a diverse skill set, underscores his unwavering commitment to achieving excellence in every endeavor.

Outside of his professional pursuits, Jack derives satisfaction from simple pleasures such as reading, meditation, and maintaining an active lifestyle at the gym.

Jai Tadeo

Jai’s 13-year expertise spans project management and marketing. Her LEAN Six Sigma Certification underscores her commitment to operational excellence. Over the years, Jai has been instrumental in building and nurturing teams across diverse industries including digital marketing, travel, e-commerce, and IT. Outside work, Jai is a passionate animal lover, sharing her home with six cats and two dogs. Road trips with her husband are her favorite getaways, and she has a soft spot for buffet breakfasts. Jai seamlessly integrates her passion and professionalism, making her an invaluable asset to the AllCloud VA team.

Mike Vallar

Mike fell in love with computers at an early age. Using the iconic Apple II, he developed his first game using the Basic Language.

His passion for computers was further piqued when the Internet arrived at the scene. He was one of the first proponents of LAN-based Internet for offices, using just a dial-up modem.

Today, Mike enjoys his work as a Full Stack Developer, specializing in Wordpress.

He is also an avid chess player, competing in tournaments and playing games daily with his international friends.

In his spare time, Mike likes to sing Don Moen songs while accompanying himself on the piano 

Diana Rose Cabillo

In 2014, Diana embarked on her sales and marketing journey, thriving in
the field for over a decade. 

Venturing into freelancing in 2018, she successfully navigated through diverse industries, excelling in real estate, digital marketing, and dental healthcare.  

Diana’s dynamic professional approach, coupled with a versatile skill set, reflects her commitment to driving success in every project.

Beyond work, she finds joy in simple pleasures like reading, Freediving,
and staying active in the gym. As a proud Furmom, she expanded her skill
set in 2021 by diving into crafting and sewing, transforming it into a
meaningful and enjoyable hobby.

Jon Satterthwaite

Jon became a REALTOR in 1979 and purchased his first rental property in 1980 and has become a real estate investor ever since. In the 80s, The rent to own term was used solely for furniture rental business. Before 2000, flips were only something you do with pancakes. Jon navigated the real estate investment world using these techniques before these phrases were coined. In 2006 he started AllCheck Inspections with his son, Jason and opened a school for would-be licensed home inspectors a year after. 

Finally, Jon’s real estate experience and his relationship with realtors over the years inspired him to think of ways to help them increase their business. Time seems to be their most depleted source in building up a solid foundation  in their professional practice and growing their network of clients and adding members of their teams. Hence, Jon’s main goal is GIVE THEIR TIME BACK.

Married to a Filipina himself, he is a proud “Grammpa” to his 4 grandkids who still don’t mind hanging out with him as they are growing so fast!