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Transaction Coordinator Virtual Assistant – Your Real Estate Game Changer

In the fast-paced world of real estate, time is more than just money—it’s the thin line between closing deals and losing opportunities. Did you know the average agent spends 13-16 hours per transaction on paperwork? Amidst this backdrop, the emergence of the Transaction Coordinator Virtual Assistant (TCVA) stands out as a game-changing solution. A TCVA is a remote professional specializing in managing the administrative and procedural aspects of real estate transactions, ensuring everything from contract preparation to closing runs smoothly without the agent’s constant oversight.

Understanding the TCVA

Their tasks: A TCVA takes on various responsibilities that traditionally bog down real estate professionals. These include but are not limited to contract preparation, document management, coordination with clients, vendors, scheduling inspections, and ensuring deadlines are met. By handling these tasks, TCVAs enable agents to dedicate their efforts towards activities that directly contribute to their business’s growth.

Benefits for real estate professionals: Delegating administrative tasks to a TCVA does more than just lighten the workload—it transforms the way agents engage with their business. Freed from the time-consuming tasks of transaction management, agents can focus on lead generation, client nurturing, and closing deals.

The Philippines factor: Hiring a TCVA from the Philippines offers distinct advantages, including cost-effectiveness, a high level of English proficiency, and a cultural affinity with Western business practices. The Philippines’ vast talent pool of skilled virtual assistants makes it an ideal location for finding dedicated professionals.

Operational and Financial Advantages

Increased productivity: By outsourcing administrative tasks to a TCVA, real estate professionals can save up to 16 hours per transaction, time that can be redirected towards generating more business and income.

Reduced costs: Comparing the cost of a local Transaction Coordinator with a Philippine-based TCVA reveals significant savings, without compromising the quality of work.

Improved efficiency: TCVAs employ systematic approaches to transaction management, minimizing errors, ensuring compliance, and streamlining processes for faster, smoother closings.

Enhanced client service: The consistent and professional communication maintained by TCVAs ensures clients are always informed and satisfied, leading to higher client retention rates and referrals.

Managing Your TCVA

Setting expectations and communication: Effective collaboration with your TCVA begins with clear communication of your expectations and needs. Regular check-ins and feedback help foster a productive working relationship.

Leveraging technology: Utilizing project management tools and platforms enhances collaboration, allowing for seamless integration of your TCVA into your daily operations.

Security and compliance: Reputable TCVA providers like AllCloud VA prioritize data security and compliance, ensuring your business and client information is protected. AllCloud VA in particular provides clients with a dedicated Account Manager who will provide complete VA management support, training, and ensure the client’s business continuity.

AllCloud VA – Your TCVA Solution

AllCloud VA stands at the forefront of providing tailored TCVA services for US real estate professionals. Our expertise and comprehensive support system ensure that our TCVAs seamlessly integrate into your business, offering not just assistance but a strategic partnership aimed at driving your success.

Conclusion

Embracing a TCVA, especially from a resource-rich country like the Philippines, offers a transformative approach to managing real estate transactions. AllCloud VA is committed to empowering real estate professionals with the support of highly skilled TCVAs, enabling you to focus on what you do best—closing deals and growing your business. Take the next step towards operational excellence and higher profitability by exploring how a TCVA can revolutionize your real estate practice today.

AllCloud VA – Productive Staff, Affordable Cost

A team of professionals who are motivated, dependable, dedicated, and equipped with skills that are specifically tailored to help you grow your business.

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Wena Satterthwaite

Wena was a licensed real estate broker and very successful in managing agents for real estate developers in the Philippines before she moved to the US almost a decade ago. She expanded her experience when she joined her husband, Jon, in managing their rental properties and marketing their locally-based home inspection company. 

She likes helping people achieve both their business pursuits and personal dreams. It gives her a sense of fulfillment and contentment knowing that she has helped change a chapter in their lives.

A grandma who spoils her growing number of grandkids, she is also a doting dog-mama to Batman. Her husband and family love her Filipino food while learning about her home country’s culture. Mano po!

Crystal Satterthwaite

Crystal started her career in accounting as the Accounts Receivables/Payables in-charge with a telecommunications company over a decade ago. Right after she married her husband, Jason, she became the financial controller of their family-owned home inspection company in Indianapolis. 

A mom of 2 beautiful girls, Crystal loves the outdoors and going on camping trips with the family is always a must during summer time. She is also known to volunteer every time her children participate in their school plays and field trips. 

Apart from enjoying her family time, she has been actively helping her older sisters in their home improvement projects since she was 15 years old.


Jack Huerta

In 2014, Jack commenced his career as a remote worker and has since excelled as a virtual assistant in real estate, as well as an agent recruiter, trainer, and manager.

With nearly a decade of experience in the field, he has consistently demonstrated his prowess and dedication. Jack’s journey has been marked by successful ventures across various sectors, notably in real estate, recruitment, sales, and investments. 

His dynamic professional demeanor, complemented by a diverse skill set, underscores his unwavering commitment to achieving excellence in every endeavor.

Outside of his professional pursuits, Jack derives satisfaction from simple pleasures such as reading, meditation, and maintaining an active lifestyle at the gym.

Jai Tadeo

Jai’s 13-year expertise spans project management and marketing. Her LEAN Six Sigma Certification underscores her commitment to operational excellence. Over the years, Jai has been instrumental in building and nurturing teams across diverse industries including digital marketing, travel, e-commerce, and IT. Outside work, Jai is a passionate animal lover, sharing her home with six cats and two dogs. Road trips with her husband are her favorite getaways, and she has a soft spot for buffet breakfasts. Jai seamlessly integrates her passion and professionalism, making her an invaluable asset to the AllCloud VA team.

Mike Vallar

Mike fell in love with computers at an early age. Using the iconic Apple II, he developed his first game using the Basic Language.

His passion for computers was further piqued when the Internet arrived at the scene. He was one of the first proponents of LAN-based Internet for offices, using just a dial-up modem.

Today, Mike enjoys his work as a Full Stack Developer, specializing in Wordpress.

He is also an avid chess player, competing in tournaments and playing games daily with his international friends.

In his spare time, Mike likes to sing Don Moen songs while accompanying himself on the piano 

Diana Rose Cabillo

In 2014, Diana embarked on her sales and marketing journey, thriving in
the field for over a decade. 

Venturing into freelancing in 2018, she successfully navigated through diverse industries, excelling in real estate, digital marketing, and dental healthcare.  

Diana’s dynamic professional approach, coupled with a versatile skill set, reflects her commitment to driving success in every project.

Beyond work, she finds joy in simple pleasures like reading, Freediving,
and staying active in the gym. As a proud Furmom, she expanded her skill
set in 2021 by diving into crafting and sewing, transforming it into a
meaningful and enjoyable hobby.

Jon Satterthwaite

Jon became a REALTOR in 1979 and purchased his first rental property in 1980 and has become a real estate investor ever since. In the 80s, The rent to own term was used solely for furniture rental business. Before 2000, flips were only something you do with pancakes. Jon navigated the real estate investment world using these techniques before these phrases were coined. In 2006 he started AllCheck Inspections with his son, Jason and opened a school for would-be licensed home inspectors a year after. 

Finally, Jon’s real estate experience and his relationship with realtors over the years inspired him to think of ways to help them increase their business. Time seems to be their most depleted source in building up a solid foundation  in their professional practice and growing their network of clients and adding members of their teams. Hence, Jon’s main goal is GIVE THEIR TIME BACK.

Married to a Filipina himself, he is a proud “Grammpa” to his 4 grandkids who still don’t mind hanging out with him as they are growing so fast!